What is Archiving and Why is it Important?

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What is Archiving and Why is it Important?

By Steadypoint, March 15, 2018

As the amount of data stored in an organization grow, we accumulate more and more redundant data. So, why not change the location of the data to a cheaper location?

Data archiving is the process of moving data that is no longer actively used to a separate storage device for long-term retention. Archive data consists of older data that is still important to the organization and may be needed for future reference, as well as data that must be retained for regulatory compliance.

Using an archiving solution is still the best and easiest way to manage your data archiving requirements, identify and target files that are no longer in use and get them off your storage and onto less expensive locations.

Still unsure of how a data archiving solution can help you and your business? Below are just some of the advantages your organization can benefit from.

As we all know, data is growing at a more rapid pace than ever before. Your business is not reaching its full potential with rows upon rows of files sitting in that precious square footage, then you might be able to use archiving software to free up additional capacity by moving aging data to separate storage, but still be able to find data easily when necessary.

Data archiving also Saves Your Money - I mean think about the time it takes for Document filing, and skilled employees should be putting their expertise to use, wasting hours in finding the right file to put the document in . Archiving documents eliminates this issue, meaning that your company dollars are being utilized to the fullest extent.

Also, your documents will be Safe from Fire Damage which would destroy contracts, liability waivers and insurance policies and any other documents which are the lifeblood of your business.

Moreover, it`s important to know that archived data are indexed and have search capabilities so files and parts of files can be easily located and retrieved.

Despite knowing the ability to accurately report on your data is one of the most effictive values of archiving data which can help you to perform an in-depth analysis.

Furthermore, Information that hasn’t been archived on a central, secure repository could be lost forever. The chances of an employee accidentally deleting or misplacing a file is slim, but it does happen. In some cases, data recovery experts might be able to retrieve this information, but this is likely to take some time, cost a lot and is rarely 100% accurate. Archiving data allows employees to retrieve back up information independently without having to rely on the expertise third parties.

Archiving is also important for security reasons, especially at a time when cyber-attacks and data breaches are becoming more frequent.

By securely archiving documents businesses can keep track information and increase protection from unauthorized third parties. Even the most cautious of businesses are now targeted by very adept hackers.


Maybe now you’re asking yourself, Do I really need to buy data archiving solution? Not sure what your answer will be, but I’m pretty sure that you obviously need to save storage space, time, resources or money.